Operations & Business Assistant

We're looking for the CEO's right hand, someone who'll help keep a small but ambitious tech company running smoothly. It's a mix of back office, sales support, and working with AI tools. One day you're issuing invoices and tidying up the CRM, the next you're prepping materials for a client meeting with the likes of Apify or Lumos. Ideal for someone on parental leave looking for a meaningful part-time role.

What will your job be

You'll keep the business running smoothly, from invoices through CRM to meeting prep. You'll also work with AI assistants that automate routine work.

• Invoicing: Entering and managing invoices in Fakturoid, including regular invoicing for clients like Apify or Lumos.
• Toggl reports: Who works on what, how much, and how profitable the projects are.
• CRM management (Pipedrive and Attio): Updating deals, client follow-ups, cleaning up the pipeline.
• Proposal preparation: Drafting business proposals and documents from templates, with AI assistance.
• Contract preparation: Simple contract prep for collaborators (freelancers, part-timers).
• Presentation and meeting prep: Research, data, and visuals for talks and client meetings.
• AI agent management: No coding required. You'll fine-tune AI assistants in Claude Cowork that automate routine work.

What we expect from you

• Reliability and independence, remote work without micromanagement.
• Admin experience, ideally in an IT company or startup.
• Working with CRM, invoicing, or project tools (Toggl, Pipedrive, Attio, Fakturoid, we'll teach you).
• Basic English, the tools are in English.
• Willingness to work with AI, Claude, Cowork, and other tools are a core part of the job, not a bonus.
• Good communication skills and a proactive approach.
• You don't need to check every box. If this sounds interesting, reach out.

Who you'll work with 👥

You'll be the right hand of Prokop (CEO), keeping operations and the business agenda running for him. You'll also sync with Bára, who runs marketing, people, and the back office. A small team, no unnecessary layers.

Why join us? 💜

We're a small team where everyone has real impact. No corporate layers, direct collaboration with the CEO.

• Work with cutting-edge AI tools: You'll learn skills that everyone will want in a few years.
• Direct collaboration with the CEO: No unnecessary layers, fast decision-making.
• Flexibility: Remote and part-time, organize your work as you like.
• Room to grow: As the company grows, so does your role.
• Meaningful work: You'll help companies transform with AI.

Who we are and how we work

DX Heroes is a tech company helping clients with web application development, AI solutions, and IT training. We work with companies like Česká spořitelna, Heureka, and Apify. We're part of the Applifting Group, over 160 IT specialists combined. But here you'll find a small team where everyone shapes the company's direction.

Compensation

We offer freelance collaboration (IČO) in the range of 30,000 to 45,000 CZK per month, depending on workload and experience. The commitment is 15 to 20 hours per week with flexible scheduling.

Additional perks

• Flexible working hours, work from anywhere, anytime.
• Access to AI tools (Claude Pro, Cowork, internal automations).
• Personal development, a budget for courses and training of your choice.
• English language courses, group and individual.
• Mental well-being care thanks to the therapists from Terap.io.

Are you interested in this position? ✉️

Write to prokop.simek@dxheroes.io, just a few sentences about yourself, what you've done before, and why this caught your eye. No formal CV needed. We'll get back to you within 24 hours.